Gemini FAQ for Knowledge Workers
This FAQ outlines key aspects of using Google’s Gemini AI, with a focus on data privacy and security. Designed for users in the Sinarmas, it provides guidance on safe usage and practical tips to ensure privacy is maintained.
1. Is Gemini safe to use for business tasks?
Yes, Gemini can assist with general business tasks, such as drafting documents, answering questions, and handling research. However, it's essential not to share sensitive company or personal data. Gemini, like many AI platforms, may review and use your input to improve its services. Always adhere to internal guidelines on what information is appropriate for AI tools. Learn more
2. What data does Gemini collect?
Gemini collects data based on your inputs, including text, images, audio, and device-related information. This data may be stored in your Google Account, depending on your privacy settings. The AI may use this data to improve other Google products, so it’s best to avoid sharing confidential or personally identifiable information. See details on data usage
3. How is my chat history used by Gemini?
By default, Gemini may store your interactions and use them to enhance model performance. You can limit data retention by adjusting your account settings, which allows you to specify whether data should be stored for shorter periods (3 to 18 months) or turn off Gemini Activity entirely. When Activity is off, conversations are temporarily stored for 72 hours for processing. Learn more
4. Can I turn off data storage with Gemini?
Yes, you can disable data storage by turning off Gemini Activity in the settings. While this limits the data Google saves, remember that conversations are stored temporarily even when Activity is off. For those seeking more control, adjusting the data retention period to the shortest available setting (3 months) can further reduce exposure. More on data control
5. Does Google review my conversations?
Yes, Google may use human reviewers to annotate Gemini conversations for improvement purposes. This reviewed data is retained for up to three years and is stored separately from personal account information. Such reviews aim to improve the AI but underscore the importance of not sharing sensitive business data in Gemini. Learn more about human review
6. Practical steps to enhance security when using Gemini:
- Limit Data Sharing: Avoid sharing sensitive information such as financial records or personal IDs.
- Use Data Control Settings: Disable Gemini Activity or set data retention to the shortest possible duration.
- Enable Two-Factor Authentication (2FA): Add 2FA to your Google Account to strengthen security.
- Regularly Review Stored Data: Utilize the settings to manage and delete your Gemini Activity data as needed.
These steps help ensure that Gemini is used in a secure, privacy-conscious way while maintaining its usefulness for day-to-day tasks. Further security practices
7. How can Gemini be used responsibly for business?
For business applications, Gemini is best used for non-sensitive tasks such as generating ideas, answering non-confidential questions, or assisting with general research. To prevent accidental sharing of private information, consider implementing internal guidelines that define appropriate use cases for AI tools like Gemini.
By following these recommendations, Sinarmas employees can make the most of Gemini’s capabilities while protecting personal and company data.